The University of Ibadan is an autonomous public institution with the general function of providing liberal higher education, and encouraging the advancement of learning throughout Nigeria. The legal basis of the University is the University of Ibadan Act, 1962, which transferred to the University the property of the former University College, Ibadan. Under the Act, the University consists of a Chancellor, a Pro-Chancellor, a Vice-Chancellor, a Senate, a Congregation, Convocation, all graduates and undergraduates of the University in accordance with provisions made by statute. The Head of State is the Visitor of the University. The Visitor has powers to conduct a visitation of the University, at least, once every five years.
The Council is the supreme governing authority of the University responsible for those policy decisions which have financial implications, the general management of the affairs of the University, and, in particular, the control of the property and expenditure of the University. The Council has powers to do anything, which, in its opinion, is calculated to facilitate the carrying-on of the activities of the University, including the regulation of the constitution and conduct of the University.
The majority of Council membership is drawn from the lay public and representatives of a variety of interests broadly representative of the whole Federation. Other members of the Council are the Pro-Chancellor (who is its Chairman), the Vice-Chancellor and the Deputy Vice-Chancellors as well as representatives of the University Senate, the Congregation and the Convocation. The Registrar is Secretary to Council.
Council normally meets three or four times a year. Most of its work is therefore carried on, in-between meetings, by Finance and General Purposes Committee and a number of other standing committees including Buildings, Works and Sites, the Tenders Board, the Appointments and Promotions Committee for Non- Academic Staff, the Junior Staff Committee, Committee on Security, etc.
The formulation of academic policies including the organization and control of all academic activities of the University is the responsibility of the University Senate. The Senate is the co-ordinating body for recommendations from the various faculties and departments. It consists of the Vice -Chancellor (Chairman), all Professors, Deans and Heads of Department, the Librarian and representatives of Congregation. The Registrar is Secretary to Senate which meets every other month, usually on the last Monday of the month, during term. The following are the particular functions of Senate as stipulated under the law:
(a) The establishment, organisation and control of faculties and other departments of the University, and the allocation to different departments of responsibility for different branches of learning;
(b) The appointment and promotion of teachers at the University;
(c) The organization and control of courses of study at the University and of the examination held in conjunction with those courses;
(d) The award of degrees and such other qualifications as may be prescribed, in connection with examinations held as aforesaid;
(e) The making of recommendations to the Council with respect to the award to any person of an honorary fellowship or honorary degree or the title of professor emeritus;
(f) The selection of persons for admission as students at the university;
(g) The establishment, organization and control of halls of residence and similar institutions at the University;
(h) The supervision of the welfare of students at the University and the regulation of their conduct;
(i) The grant of fellowships, scholarships, prizes and similar awards in so far as the awards are within the control of the University; and
(j) Determining what descriptions of dress shall be academic dress for the purposes of the university, and regulating the use of academic dress.
The quorum of Senate shall be 20.
The work of Senate is carried out through an intricate network of Committees including the Committee of Provost and Deans, the Appointments and Promotions Committee, the Development Committee, and its three principal sub-committees: the Academic
Planning, the Finance and the Research Grants sub-Committees. Other principal Committees of Senate are, the Academic Board, Student Welfare Board, the Library Committee, Publications Committee, Work and Payments Committee, the Student Disciplinary Committee, Farm Management Committee, the Careers Board, the Board of Postgraduate Studies, among others.
There is an Academic Board of the College of Medicine which controls the academic affairs of the College and is responsible, and subject, to the control of the Senate in all academic matters. It also exercises such of the powers of the Senate (including the appointment to, and promotion of, academic staff up to and including the level of senior lecturer as the Senate may from time to time delegate to it.
Members of the Academic Board of the College include, The Vice-Chancellor and the Deputy Vice-Chancellors
The professors in the College
The Medical Librarian of the College
· The persons for the time being holding such appointments on the staff of the College as the Provost may, with the approval of the Vice - Chancellor, specify; and
· Such number of academic staff not exceeding one-third of the total number of the members of the Board, as the Academic Staff Assembly may, from among the academic staff of the college, elect.
· The quorum of the Academic Board is twenty or one third of the total number of members for the mean time, whichever is the lesser.
· The Provost is the chairman at all meetings of the Academic Board of the College when he is present and when he is not present, the Deputy Provost is the chairman of that particular meeting.
· Any elected member, by notice in writing to the Academic Board may resign his membership
· The procedure for electing members under sub-paragraph 9 (2) (f) above, is determined by the Board, and the member
so elected holds the office for a period of two years beginning with the first day of August in the year of his/her election. The individual is eligible for re-election under this paragraph in the year in which his/her period of office expires, such, however, no person is such a candidate if at the end of his/her current period of office s/he would have held office as an elected member of the Board for a continuous period of six years or would have so held such office if s/he had not resigned it.
The Faculty Board
Each Faculty is governed by a Faculty Board, which broadly controls the academic programme of the faculty subject to Senate approval. Although Senate is the supreme academic parliament of the University, in order that it may not be overburdened by details, a good deal of its functions is delegated to the Faculty Boards. The Vice - Chancellor and the Deputy Vice - Chancellors are statutorily members of each Faculty Board. The Chairman of the Faculty Board is the Dean of the Faculty who is elected for a specific period of time (one or two years as the case may be) normally from among the professors in the particular faculty. Part of the functions of the Dean is to present to Congregation for the conferment of degrees, persons who have qualified for degrees of the University at University examinations held in the various departments within his faculty.
The quorum of the Faculty Board is three (or the whole number nearest to one third), of the total number of its members, whichever is greater.
Congregation is the general assembly of all graduate members of the University staff, both academic and non-academic. The Vice-Chancellor is its Chairman, and the Registrar its Secretary. The Congregation has the general function of serving as a forum for discussing any University problems or issue and has direct access to make recommendations to Council and Senate on the two bodies on which it is represented.
The quorum of Congregation is one-third, or the whole number nearest to one third, of the total number of members of Congregation.
Student’s Information Handbook
1. Regular Meetings
There shall be three regular meetings of Congregation holding at least three months interval within the academic year. (The first meeting shall be held at the first month of the academic year, next at the fourth and last at the seventh month).
2. Emergency/Extra-Ordinary Meetings
(i) The Vice-Chancellor in his capacity as the Chairperson, may call an emergency meeting of Congregation when he deems fit.
(ii) Upon receipt of a request signed by at least of fifty (50) members of Congregation, the Vice-Chancellor shall summon an emergency meeting of Congregation to be held not later than fourteen days of term after the receipt of the request; such meeting shall deal only with those matters that have been specified in writing by the signatories to the request.
3. Days of Meeting ‘
Meeting of Congregation shall normally be held on the second Wednesday of the month of meeting.
Convocation is the body comprising all the graduate members of staff as well as graduate alumni of the University. Like Congregation, the Chairman of Convocation is the Vice–Chancellor and the Secretary is the Registrar. Convocation is represented on Council but not on Senate. It has powers to discuss general University affairs and to make recommendations directly to Council on any matter. The quorum of Convocation shall be one hundred.
Principal Officers of the University
The following are the principal officers of the University:
(a) The Chancellor, appointed by the President of the Federal Republic of Nigeria.
(b) The Pro-Chancellor, appointed by the Head of State
(c) The Vice-Chancellor, the Chief Executive Officer of the University, appointed by the Visitor after consultations with Council and Senate. The Vice-Chancellor, to the exclusion of any other person or authority, is responsible for directing the activities of the University.
(d) Two Deputy Vice-Chancellors, (for administration, and for academic matters) elected by Senate for a period of two years from among the professors. One of the Deputy Vice-Chancellors acts for the Vice-Chancellor in his absence.
(e) The Registrar, appointed by Council, is responsible to the Vice-Chancellor for the day-to-day administration (not including finance) of the University.
(f) The Bursar, appointed by Council, is the Chief Financial Officer of the University and is responsible to the Vice-Chancellor for the day-to-day administration, on financial matters, of the University.
(g) The Librarian, appointed by Council, is responsible to the Vice-Chancellor for the administration of the Library of the University.