THE EXAMINATIONS UNIT


A. Okusaga, ,
B.Ed., M.Ed. (Ibadan), MANUPA
Principal Assistant Registrar and Examinations Officer

The Examinations Unit has three major sections i.e. Administrative Data Processing Section, Certificate Room and the University Store.

The Unit performs the following functions:

· Processing of Final and Non-Final Year Results for Senate approval;

· Processing of Final and Non-Final Year Results for Vice-Chancellor’s executive approval;

· Issuance of notification of results to graduands of the University;

· Issuance of certificates to graduates of the University;

· Custodian of rules and regulations concerning the conduct of examinations in the University;

· Provision of academic gowns for matriculation and graduation ceremonies;

· Processing of lists of students for NYSC mobilization;

· Monitoring and supervision of the University Central Store;

· Issuance of examination scripts to the Faculties for the conduct of the University examinations;

· Receipt and acknowledgement of official correspondences for and on behalf of the Registrar;

· Confirmation and verification of results/certificates for organizations and institutions locally and internationally;

· Processing the letter of appointment, claim forms and booking of accommodation of external examiners;

· Processing of examinations misconducts cases (SDC);

· Servicing the Senate Curriculum Committee.

STANDARD OPERATING PROCEDURES (SOP) FOR COLLECTION OF STATEMENT OF RESULTS (REGULAR STUDENTS)

1. Application Letter should be addressed to the Examinations Officer (Undergraduate), University of Ibadan

2. Applicants should attach copies of the following documents:

A. Admission Clearance

B. Birth Certificate or Age declaration submitted during admission to the University

C. School ID Card

SOP FOR COLLECTION OF STATEMENT OF RESULTS - DISTANCE LEARNING STUDENTS

1. Application Letter Should be addressed to the Examinations Officer (Undergraduate), University of Ibadan

2. Applicants should attach the following documents:

A. Photocopy of General Clearance from Distance Learning Centre (DLC)

B. Original Final Course Form

C. A passport photograph

NOTE: Original copy of General Clearance from the Distance Learning Centre and School ID Card must be presented at the point of collecting the Statement of Result

SOP FOR CERTIFICATION OF CERTIFICATES (CERTIFIED TRUE COPY)

· 11 clear photocopies of the applicant’s certificate

· Original Receipt for payment of one thousand naira (N1,000.00) only.

Note that the certificate must bear - the Vice-Chancellor’s signature, the Registrar’s signature and the effective date of award. The original copy of the certificate should be presented for sighting.

SOP FOR CORRECTION OF ERRORS ON CERTIFICATE

1. Collect a complaint form from the Certificate Room (Undergraduate)

2. Write a complaint letter indicating the nature of errors, addressed to the Examinations Officer, University of Ibadan

3. Attach the original certificate with error

Note: for the new certificate (electronic), attach a photocopy of Birth certificate to the above

SOP FOR COMPLAINT ON E-CERTIFICATE NOT PRINTED/OMITTED

1. Write a letter addressed to the Examinations Officer (Undergraduate), University of Ibadan indicating your educational details and contact address with phone numbers

2. Scan a passport photograph into a CD in JPEG Format saved with your matriculation number

3. Attach a copy of the following documents:

A. Statement of Result and

B. Birth Certificate or Age declaration submitted during admission into the University

SOP FOR COLLECTION OF CERTIFICATE FOR FIRST DEGREE PROGRAMMES

1. Clearance from Department

2. Clearance from Faculty

3. Clearance from the Main Library

4. Clearance from Student Affairs (1995/1996 to date)

5. Clearance from Admission Office (Undergraduate)

6. School ID Card

7. Original Receipt of payment

SOP FOR COLLECTION OF CERTIFICATE FOR DIPLOMA PROGRAMMES

1. Clearance from Department

2. Clearance from the Faculty

3. Clearance from the Main Library

4. School ID Card

5. Original Receipt of payment

SOP FOR COLLECTION OF CERTIFICATE FOR EXTERNAL DEGREE/DISTANCE LEARNING PROGRAMMES

1. Clearance from the Centre

2. Clearance from the Department

3. Clearance from the Main Library

4. School ID Card

5. Original Receipt of payment

SOP FOR COLLECTION OF CERTIFICATE FOR POSTGRADUATE PROGRAMMES

1. Clearance from the Postgraduate College duly endorsed by the Department the applicant graduated from

2. Clearance from the Main Library

3. School ID Card

4. Original Receipt of payment

SOP FOR COLLECTION OF CERTIFICATE ON BEHALF OF ANOTHER PERSON

1. Authorization Letter written and signed by the owner of the certificate should be addressed to the Examinations Officer (Undergraduate), University of Ibadan

2. Photocopy of Statement of Result of the owner of the certificate

3. Photocopy of International passport/National ID Card/Driver’s License/Place of Work ID Card of the owner of certificate

4. Photocopy of Valid ID Card of the person authorized to collect the certificate

SOP FOR COLLECTION OF ENGLISH LANGUAGE PROFICIENCY LETTER

· Apply in writing to the Examinations Officer (Undergraduate), University of Ibadan

· Attach a copy of Statement of Result or Certificate

· Indicate Gender and the address of receiver or destination of the letter

· Attach a Receipt for payment of processing fee of N1,000.00 per letter.

SOP FOR RE-ISSUANCE OF LOST CERTIFICATE

Apply in writing through the Head of your Department to the Deputy Registrar (Exams, Records and ADPU), University of Ibadan for Re-issuance of Lost Certificate, attaching the following documents:

1. Original copies of Sworn Affidavit and a Police Report on the loss;

2. A Photostat copy of any means of identification i.e. bio-data page of international passport, driver’s licence, valid work ID Card

3. Copy of the Lost Certificate or Statement of Result if available;

4. A passport photograph

5. An Attestation Letter from your employer or self introduction Letter for self employed applicant;

6. Payment of re-issuance fee of N25,000.00

SOP FOR VERIFICATION OF RESULTS/CERTIFICATES

Request Letters should be addressed to the Registrar, University of Ibadan or the Deputy Registrar (Exams, Records and ADPU). Request via e-mail should be sent to [email protected] or [email protected] with the following attachment:

1. Copies of results or certificates to be verified

2. Receipt of Payment of N1,000.00 processing fee for individual applicants and N5,000.00 for corporate organizations per certificate/result for verification

PAYMENT PROCEDURE

The new process for remitting funds in line with the new development on the Treasury Single Account Policy of the Federal Government is as follows:

  • Visit www.remita.net (http://www.remita.net)
  • Click on “pay a Federal Government Agency”
  • Fill in details required i.e. Name of MDA (University of Ibadan), Name of Service/Purpose, Full name, Payer’s Phone Number, etc.
  • Print out invoice containing your Remita Retrieval Reference (RRR)
  • Pay online or at any commercial bank of choice
  • Print out the online receipt if payment is made online
  • Kindly forward copies of invoice containing the RRR and the bank teller or the online receipt of payment to the Cash Office of our institution in order to confirm your payment upon which University receipt shall be issued.

NAMES OF SCHEDULE OFFICERS, CADRES AND QUALIFICATIONS

Name

Designation

Qualification

Schedule

D.S. Ajayi

Assistant Chief Executive Officer

B.Sc. (Botany)

Faculty of Veterinary Medicine, Student’s disciplinary matters

Temitope A. Omoloye

Assistant Chief Executive Officer

B.A. (English), PGDE, M.Ed.

Faculty of Science

M.T. Talabi

Assistant Chief Executive Officer

HND (Public Admin.)

College of Medicine and Affiliates, Prizes and Awards

F.J. Ovuon

Principal Executive Officer II

B.A.

(International Relations)

Faculties of Education, Agriculture, Renewable Natural Resources, Law, Affiliated Institutions and the Distance Learning Programmes

S.A. Uche

Principal Executive Officer II

HND

Faculties of Technology, the Social Sciences, Economics and Pharmacy

K.A. Osunlana

Senior Executive Officer

B.Sc. (Psychology)

Senate Curriculum matters, Faculty of Arts, Letters of Appointment of External Examiners, Student’s disciplinary matters, Faculty of Arts Affiliated Colleges and Board of ITeMS matters

Bukola Y. Isamakinde

Higher Executive Officer

B.Sc. (Ed.) – Agric. Science

Verification of Results/Certificates

For enquiries, please contact [email protected] (mail to: exams_of[email protected]) or +2348034014738 or +2347036268748

Wildcard SSL